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Scanning and software equipment for the National Archives, Ireland

Contracting Authority

Department of Culture Communications SportSee all Department of Culture Communications Sport contract awards

Sector

IT Services

Deadline

10 November 2026

Verify on the official notice, TED times are not authoritative.

Estimated Value

€340k

Value Range

100k-500k

Procedure

Open Procedure

Procurement Type

Not specified

Published

2026-10-01

Resource ID

676890-2026

CPV Classification

Common Procurement Vocabulary: the EU codes that classify what this contract is for.

  • 38520000Laboratory, optical and precision equipment (excl. glasses)
  • 48318000Software package and information systems
  • 30216110Office and computing machinery, equipment and supplies
  • 30124520Office and computing machinery, equipment and supplies
  • 30232130Office and computing machinery, equipment and supplies
  • 30199330Office and computing machinery, equipment and supplies
  • 32552200Radio, television, communication and telecommunication equipment
  • 30232150Office and computing machinery, equipment and supplies
  • 30100000Office and computing machinery, equipment and supplies
  • 30232110Office and computing machinery, equipment and supplies
  • 30000000Office and computing machinery, equipment and supplies
  • 30200000Office and computing machinery, equipment and supplies

Summary

The National Archives of Ireland seeks to procure specialised scanning equipment and associated software to support large-scale digitisation and preservation of archival materials. The contract covers imaging hardware, document processing systems, and software licences required to convert physical records into digital formats for long-term storage, access, and management.

Keywords

document scanning equipmentdigitisation technologyarchival systemsimaging hardwaresoftware licensing
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Scanning and software equipment for the National Archives, Ireland

Buyer
Department of Culture Communications Sport
Deadline
10 November 2026
Value
€340k

Email preview

Subject: Tender worth a look: Scanning and software equipment for the National Archives, Ireland

Hi,

This public tender looks relevant to us:

Scanning and software equipment for the National Archives, Ireland
Buyer: Department of Culture Communications Sport
Deadline: 10 November 2026
Estimated value: €340k

Details and the official notice: https://tenderwatch.ie/tender/676890-2026/scanning-and-software-equipment-for-the-national-archives-ireland?via=colleague

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3 FREE LOOKUPS / MONTH WITH SIGN-INPREVIEW · 2 OF 4 SIGNALS VISIBLE
TENDER DOSSIER · 676890-2026 · CPV 38PREVIEW · 2 OF 4 SIGNALS VISIBLE

Scanning and software equipment for the National Archives, Ireland

Buyer & BenchmarkDepartment of Culture Communications Sport · CPV 38 median award €116,665 (IQR €78,273 to €214,808, n=263) · Median 2 bids
Top Matched BiddersInfinity2 (55/100 fit) · Sharptext Cork Ltd (55/100 fit)
Bidder Shortlist (#3-5)OPEX Corporation (51.1/100) · Critical Simulations Ltd (50.8/100) · Inspection Equipment Co Ltd (50.8/100) · CRO B1 & ESPD pre-qualification verified
Buyer Spend & HistoryAll Department of Culture Communications Sport contract awards -> · Browse >EUR 20k supplier payment register ->

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Should I bid on this tender?

Set your company profile in one click below to check the OGP 2x turnover cap, deadline window, CPV competition benchmark, buyer award history, and mandatory IT Services compliance rules.

1. Deadline & Procedure Window5d left (tight)

5 days remaining. Open Procedure: single-stage submission where ESPD eligibility, technical response, and pricing are submitted together.

2. Estimated Turnover Cap & ThresholdEst. cap <= EUR 680k

Under OGP guidelines (Circular 05/2023 and EU Directive 2014/24/EU), minimum required annual turnover is capped at 2x contract value (EUR 680k on a EUR 340k contract). Regime: EU OJEU Regulated (Supplies/Services >= EUR 216k).

YOUR BID DECISION VERDICTEligible to Bid: Baseline Fit Confirmed

Your selected turnover band (EUR 250k to EUR 1M), Tax Clearance and insurance readiness, and reference profile align with the standard OGP baseline for this notice.

3. Your Profile Fit & Knockout VerdictStrong baseline fit

Your selected turnover band (EUR 250k to EUR 1M), Tax Clearance and insurance readiness, and reference profile align with the standard OGP baseline for this notice.

4. Competition & Pricing BenchmarkMedian 2 bids · EUR 117k

Across 263 Irish CPV 38 awards, the median contract award is EUR 117k (typical range EUR 78k to EUR 215k), with a median of 2 tenders received per competition.

5. Buyer Track Record & Likely Contenders77% MEAT (30/70 P/Q)

Evaluation scorecard: Department of Culture Communications Sport uses Price & Quality (MEAT) on 76.5% of graded notices (23.5% Lowest Price only across 51 notices; typical split 30% Price / 70% Technical Quality). Department of Culture Communications Sport has 164 published contract awards on record. Suppliers with matching CPV and sector track records include: Infinity2 (55/100 fit), Sharptext Cork Ltd (55/100 fit), OPEX Corporation (51.1/100 fit).

6. Mandatory Sector & RFT ComplianceIT Services rules

Standard IT Services requirements: Tax clearance; Data protection / GDPR processor agreement; Information security baseline (where handling State data).

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Suppliers with a matching track record

Ranked by CPV overlap, sector, value band, and region. Score is deterministic from TED award history.

  • Infinity2

    1 shared CPV code(s): 30200000; it-services sector match; value band matches (100k-500k)

    55/100
  • Sharptext Cork Ltd

    1 shared CPV code(s): 30200000; it-services sector match; adjacent value band

    55/100
  • OPEX Corporation

    3 shared CPV code(s): 30124520, 30216110, 38520000; it-services sector match; adjacent value band

    51.1/100
  • Critical Simulations Ltd

    2 shared CPV code(s): 30000000, 30200000; it-services sector match; value band matches (100k-500k)

    50.8/100
  • Inspection Equipment Co Ltd

    2 shared CPV code(s): 30216110, 38520000; it-services sector match; value band matches (100k-500k)

    50.8/100

Top 2 matched suppliers shown above. Sign in on the Tender Dossier card above (3 free lookups/month) to unblur all 5 matched bidders.

Based on CPV codes, sector, value band, and region from captured award notices. Verify suitability before outreach.

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