# Irish Public Tender Eligibility Kit

> Most Irish public tenders ask for the same baseline documents. Get them in order **once**, save them in a shared folder, and you'll save days on every future bid. Update annually or when expiry dates approach.

---

## Statutory & tax

- [ ] **Tax Clearance Certificate** (current) — verify on revenue.ie/etcaccess
  - Tax Reference Number: ___________
  - Renewal date: ___________
- [ ] **VAT registration certificate** (if registered)
- [ ] **Companies Registration Office (CRO) print-out** — most recent annual return
  - Company number: ___________
- [ ] **Beneficial ownership** entry on the Central Register (RBO) — current

## Insurance (minimum cover varies by tender — check the RFT)

- [ ] **Public liability** — typically €6.5M minimum for public works
  - Insurer / policy / expiry: ___________
- [ ] **Employers liability** — typically €13M minimum
  - Insurer / policy / expiry: ___________
- [ ] **Professional indemnity** — required for consultants and designers (commonly €1M – €5M)
  - Insurer / policy / expiry: ___________
- [ ] **Product liability** — for goods suppliers, where applicable

## Financial standing

- [ ] **Last two sets of audited / abridged accounts** (or management accounts if exempt)
- [ ] **Auditor's letter** confirming going-concern status (some tenders require this)
- [ ] **Banker's reference** (commonly requested for public works)

## People & qualifications

- [ ] **Safe Pass cards** for site personnel (construction)
- [ ] **CIRI registration** (construction)
- [ ] **Engineers Ireland / Law Society / Royal Institute** membership records (where the discipline applies)
- [ ] **CSCS / CPCS** plant operator cards (construction)
- [ ] **Garda vetting** — for contracts involving children or vulnerable adults
- [ ] **CVs** for key personnel — refresh annually

## Quality, environment, safety

- [ ] **ISO 9001** certificate or equivalent quality management evidence
- [ ] **ISO 14001** certificate or environmental policy
- [ ] **ISO 45001** certificate or health & safety statement
- [ ] **Safety Statement** under the Safety, Health and Welfare at Work Act 2005

## Information security & data protection

- [ ] **GDPR** policy and DPO contact
- [ ] **DPIA template** for processing personal data
- [ ] **ISO 27001** certificate (where security clearance is required)
- [ ] **Cyber Essentials** or equivalent attestation

## Sustainability & social

- [ ] **Modern Slavery / supply-chain statement**
- [ ] **Diversity & inclusion** policy
- [ ] **Environmental policy** (separate from ISO 14001 if not certified)

## References

- [ ] At least **three** comparable client references from the last 3 years
- [ ] Each reference includes: client name, contact, contract value, dates, scope, outcome

---

## Storage

Keep the originals + scanned PDFs in a single shared drive folder, organised:

```
/Bid-Library
  /1-tax-and-statutory
  /2-insurance
  /3-financial
  /4-people
  /5-quality-environment-safety
  /6-info-sec-and-gdpr
  /7-sustainability
  /8-references
  /9-case-studies
```

Diary the renewal dates. The most common reason a bid is disqualified at evaluation stage is an expired tax clearance or insurance certificate.